ZapBooks AI is an AI-powered accounting automation platform for Indian businesses. It automates invoice processing, GST/TDS compliance, sales and purchase management, and syncs everything to Zoho Books. It combines 95% AI accuracy with human expert validation to achieve 100% accuracy. Users can submit invoices via WhatsApp, email, or direct upload.

How does ZapBooks AI process invoices?

ZapBooks AI processes invoices in 3 steps: (1) Receive invoice via WhatsApp, email, or upload, (2) AI extracts all data including vendor, amounts, line items, GST/TDS details with 95% accuracy, (3) Human accountant validates every field before syncing to Zoho Books automatically.

How much does ZapBooks AI cost?

ZapBooks AI starts at ₹499/month for up to 100 invoices. Plans: Zap Get (₹499/month, 100 invoices), Zap Set (₹999/month, 200 invoices), Zap Go (₹1999/month, 500 invoices). A 30-day free trial with 50 invoices is available — no credit card required.

Does ZapBooks AI integrate with Zoho Books?

Yes, ZapBooks AI offers real-time integration with Zoho Books. Processed invoices, bills, expenses, and payments sync every 2 minutes via secure OAuth 2.0 connection. It supports multi-organization accounts and maintains full audit trails.

Can I submit invoices via WhatsApp?

Yes, WhatsApp integration is a core feature. Simply send a photo or PDF of your invoice to the ZapBooks AI WhatsApp number. The AI chatbot guides you through categorization with quick-reply buttons. No app installation needed — works from any phone.

Does ZapBooks AI handle GST and TDS compliance?

Yes, ZapBooks AI has comprehensive GST and TDS support. It auto-validates GSTIN numbers, calculates CGST/SGST/IGST based on location, tracks ITC eligibility, handles reverse charge mechanism, and provides 40+ TDS codes with auto-suggest. GST breakdown reports and compliance warnings are built in.

What accounting modules does ZapBooks AI include?

ZapBooks AI includes a complete accounting suite: Sales Module (estimates, invoices, recurring invoices, credit notes, customer management with manual entry or GST certificate upload), Purchase Module (vendors auto-created from invoices, purchase bills, expenses, vendor debit notes, reimbursements), Chart of Accounts (account tree, TDS codes, ITC eligibility, reverse charge), and GST/TDS Compliance — all synced to Zoho Books.

Can I forward invoices by email for processing?

Yes, ZapBooks AI supports email integration. Simply forward invoices and receipts to your dedicated ZapBooks email address. It handles PDF, image, and Excel attachments. AI extracts the data instantly, human validation ensures 100% accuracy, and everything syncs to Zoho Books.

Is there a free trial available?

Yes, ZapBooks AI offers a 30-day free trial with up to 50 invoices. No credit card required. Experience the full platform — AI + Human validation, WhatsApp and email integration, GST/TDS compliance, sales and purchase modules, and Zoho Books sync.

How accurate is ZapBooks AI?

ZapBooks AI achieves 95% accuracy with AI extraction, enhanced to 99%+ accuracy with human expert validation. Every invoice, bill, and expense is reviewed by trained accountants before finalization and syncing to your books.

Does ZapBooks AI support approval workflows?

Yes, ZapBooks AI provides multi-level approval workflows. You can set up role-based access for Accountants, Approvers, and Employees. Each role has a dedicated dashboard. Transactions can be routed through approval chains before syncing to your accounting software.

Can ZapBooks AI handle sales invoices and estimates?

Yes, the Sales Module lets you create GST-compliant estimates, convert them to invoices with one click, manage customers (create manually or upload GST certificate to auto-extract details), issue credit notes, and set up recurring invoices. All sales data syncs to Zoho Books automatically.

SALES MODULE

Estimate to Invoice to Payment.

Manage your entire sales cycle — from creating GST-compliant estimates and converting them to invoices, to recording customer payments and issuing credit notes. All synced to Zoho Books in real-time.

EstimatesInvoicesCustomersCredit Notes

ESTIMATES & QUOTATIONS

Create. Send. Convert.

Create professional GST-compliant estimates with line items, HSN codes, and auto-calculated taxes. Email them directly to clients. When accepted, convert to an invoice with a single click — all data carries over.

GST line items with HSN/SAC codes

Email estimates with CC recipients

One-click convert to invoice

Track status: Draft → Sent → Accepted → Declined

ZapBooks AI — Estimates & Quotations

Estimates

31 Total

Search estimates...

New Estimate

EST-2026-0031

Innovate Solutions Pvt Ltd

₹4,50,000Accepted

EST-2026-0030

Stellar Corp India

₹1,85,000Sent

EST-2026-0029

Priya Enterprises

₹72,500Draft

EST-2026-0028

Quantum Analytics LLP

₹3,20,000Declined

EST-2026-0031

Innovate Solutions Pvt Ltd • Valid till: 08 Mar 2026

Accepted

Ready to convert to invoice

Convert

ItemQtyRateGSTAmount

Web Application Development

HSN: 998314

1₹3,00,00018%₹3,54,000

UI/UX Design Package

HSN: 998314

1₹1,00,00018%₹1,18,000

Project Management

HSN: 998311

50₹1,00018%₹59,000

Subtotal₹4,50,000

CGST (9%)₹40,500

SGST (9%)₹40,500

Estimate Total₹5,31,000

ZapBooks AI — Create Customer

New Customer

Zoho Books Sync

Method:Manual EntryUpload GST Certificate

Basic InfoGST & TaxAddressesContact Persons

Contact Name *

Rajesh Kumar

Company Name

Innovate Solutions Pvt Ltd

rajesh@innovate.in

Phone

+91 98765 43210

GSTIN *

29AABCI1234A1Z5

Valid GSTIN — State: Karnataka (29)

GST Treatment

Registered Business - Regular

Place of Supply

29 - KA - Karnataka

Payment Terms

Net 30

Currency

INR - Indian Rupee

CancelSave & Sync to Zoho

CUSTOMER MANAGEMENT

Every Customer Detail, In One Place.

Create customers manually or upload a GST certificate to auto-extract all details — company name, GSTIN, address, and state code. Manage billing/shipping addresses, payment terms, and contact persons in a tabbed form that mirrors the app.

Manual entry or GST certificate upload

Auto-extract details from GST certificate

Real-time GSTIN validation with state detection

Tabbed form: Basic Info, GST, Addresses, Contacts

Instant sync to Zoho Books

INVOICES

GST-Compliant Invoicing, Made Easy.

Create invoices with full GST compliance — CGST/SGST/IGST auto-calculated based on customer location. Line items include HSN codes, quantity, rate, and tax. Track payment status and sync to Zoho Books automatically.

Auto CGST/SGST or IGST based on state

HSN/SAC codes per line item

Multi-status tracking (Draft, Sent, Paid, Overdue)

Recurring invoice automation

ZapBooks AI — Invoice Management

Invoices

247 Total

Search invoices...

Filter

New Invoice

INV-2026-089

Reliance Digital

₹4,85,000Overdue

INV-2026-088

Tata Consultancy

₹2,18,500Sent

INV-2026-087

Infosys Ltd

₹1,16,820Draft

INV-2026-086

Wipro Technologies

₹3,45,000Paid

INV-2026-087

Infosys Ltd • Due: 28 Feb 2026

Draft

ItemQtyRateGSTAmount

Web Development Services

HSN: 998314

1₹50,00018%₹59,000

UI/UX Design Package

HSN: 998313

1₹25,00018%₹29,500

Cloud Hosting (Annual)

HSN: 998315

12₹2,00018%₹28,320

Subtotal₹99,000

CGST (9%)₹8,910

SGST (9%)₹8,910

Total₹1,16,820

ZapBooks AI — Credit Notes

Credit Notes

8 Total

+ New Credit Note

CN-2026-0012

Stellar Corp India • Issued: 01 Feb 2026

Applied

Reason:Goods returned — defective batch #B2026-47

ItemQtyGSTAmount

Widget A1018%₹11,800

Widget B518%₹14,750

Applied AgainstINV-2026-0089

Credit Amount₹26,550

CREDIT NOTES

Returns & Adjustments, Handled.

Issue credit notes for returns or adjustments. Apply credits against outstanding invoices automatically. Every credit note syncs to Zoho Books with full line item detail including GST breakdown.

Issue against specific invoices

GST-compliant line items

Auto-apply credits to outstanding invoices

Full audit trail in Zoho Books